Microsoft OneNote is a digital notebook application developed by Microsoft since 2003, supporting cross-platform synchronization and multimedia content integration. In October 2025, OneNote for Windows 10 will reach end of support, and users need to migrate to OneNote desktop version (M365) to receive continuous updates and AI feature support.
Core Features
- AI Enhancement (Copilot): Convert voice notes to text, summarize video/image content, automatically generate action items, with new Copilot Notebooks in 2025 for integrating multi-format project materials
- Collaboration Tools: Deep integration with Microsoft Teams for real-time synchronization of meeting records, agendas and transcriptions, supporting multi-user real-time editing
- Inking Tools Upgrade: Ink straightening, color picker, and ink stickiness features to enhance handwriting clarity and editing experience
- Interface Optimization: Windows 11 design style (rounded corners, Mica effect), dynamic DPI support, automatic resolution adjustment when switching between multiple monitors
Advantages
- Free version offers complete core features, seamlessly integrated with Microsoft 365 ecosystem (Outlook, Excel, etc.)
- Flexible hierarchical structure: Notebook-Section-Page-Subpage with unlimited nesting and custom sorting
- Powerful multimedia support: Text, images, audio, video, PDF embedding, and OCR search capability
- Cross-device synchronization: Powered by OneDrive cloud storage, supporting real-time access on Windows, macOS, iOS, Android and Web
Application Scenarios
- Personal Users: Daily note management, to-do planning; students can use math solver and practice quiz features for learning assistance
- Educational Scenarios: Teachers create class notebooks, distribute materials and collect student assignments; supports handwritten annotations and ink feedback
- Enterprise Collaboration: Teams share project notes, meeting minutes automatically synced to Outlook tasks, integrated Loop components for dynamic content collaboration
Supported Platforms
- Windows (desktop version, requires Microsoft 365 or standalone download)
- macOS
- iOS
- Android
- Web application (via browser access)